Sending minutes
Quaker Communities can send their minutes to Agenda Planning Committee if they believe that the minutes cover matters which should be considered for inclusion on the Yearly Meeting agenda. If your Quaker Community is considering sending a minute to Yearly Meeting, please read this guidance note before you undertake any discernment: Guidance document - sending minutes to Yearly Meeting (PDF)
Representatives
Every area meeting plus Crynwyr Cymru – Quakers in Wales (CCQW), General Meeting of Young Friends in Britain (YFiB), Quakers in Scotland (QiS) and our key national Quaker committees are asked to appoint at least one Yearly Meeting representative.
Yearly Meeting representatives will have an important role in:
Creating continuity of attendance – making sure there is a group of Friends committed to attending most or all sessions.
Strengthening connections between local Friends and the yearly meeting as a whole – making sure that there is someone in the local Quaker community who knows what is happening at Yearly Meeting sessions, and who can encourage Friends to attend sessions and to use the preparation materials.
Together reflecting the diversity of Quaker experience – ensuring Friends are present from across the yearly meeting and hopefully with a range of experience to share.
Yearly Meeting representatives are asked to take a lead in communicating with Friends in their area about what is happening at Yearly Meeting – encouraging Friends and meetings to prepare for and attend sessions.
Meetings can appoint someone of any age, with any amount of Quaker experience – so long as that person is willing to engage, learn and participate.
Area meetings and Quakers in Scotland should appoint according to the following formula:
- If there are 1–6 local meetings in your meeting area, 1 representative
- If there are 7–12 local meetings in your meeting area, 2 representatives
- If there are 13–18 local meetings in your meeting area, 3 representatives
- And so on…
Crynwyr Cymru – Quakers in Wales is asked to appoint one representative (in addition to those from the area meetings in Wales and the Marches) and General Meeting of Young Friends in Britain is asked to appoint three.
More information about the role of the Yearly Meeting representative (PDF)
A copy of the Recording Clerk's letter to sent to meeting clerks (PDF).