Welcome to the Help area for Yearly Meeting

In these pages you can find information for a range of enquiries and support. These pages will be updated throughout Yearly Meeting 2022.

Please view the Frequently Asked Questions below to see if your query is addressed. If it is not covered on this page, please check our specific support pages for the following areas:

- Technical Support
- Pastoral Care help
- Safeguarding help
- Accessibility support

For general support and enquiries, please contact the Yearly Meeting team by email: ym@quaker.org.uk

Theme

What is the theme of Yearly Meeting?

  • The theme of Yearly Meeting 2022 is 'faith, community and action' and will address three big questions:
  • · Faith: How do we experience worship, community and witness?
  • · Community: How can we build Quaker communities that respond to challenges and put faith into action?
  • · Action: How can we transform thinking and action in Quaker communities and wider society?

Who can I contact about the theme?

  • All enquiries about the theme can be sent by email to ym@quaker.org.uk.

Documents and Preparation

What do I need to do to prepare for Yearly Meeting?

  • Preparation documents will be available for Friends from mid-March. Your meeting may be a source of prayerful support and community to help you to prepare for Yearly Meeting too. This website contains a lot of information to help you prepare for YM whether you plan to attend online or in person.
  • Make sure you book your place when registration opens in mid February.
  • Read the full theme guidance on our Programme page.

When will documents in advance be available?

  • Documents in advance will be published online ahead of Yearly Meeting. The documents will be published in two phases - in mid-March and early May. View and download the documents on the dedicated documents page.

Events & Programme

How do I find out what is happening and when?

  • An overview timetable will be published as part of the Documents in Advance.
  • A detailed timetable will be available in the approach to Yearly Meeting. In order to be given access to the detailed timetable, you must register your place.
  • Once your registration booking has been processed, you will have access to the Yearly Meeting planner online. On the website you will be able to view the whole of the Yearly Meeting programme and choose the events you wish to attend.
  • Download our guide to using the Yearly Meeting planner. or watch this video to find out how to use the online planner. (Pressing play on the video below will set a third-party cookie. Please see our cookies page to find out more.)
  • For further help using the online planner (Sched) please see our dedicated technical support area.

Once I have registered for Yearly Meeting will I be able to attend all events?

  • Once registered you will be able to book a place in any event or Yearly Meeting session you wish to attend. You will need to do this online, using the Sched website planner. Please watch the video above if you need some help using Sched.

Why do I need to reserve a space to attend a Yearly Meeting session?

  • For friends planning to attend in person, there are limits to the number of Friends who can safely meet in Friends House.
  • For those planning to attend online, there are technical limits on the number of participants in one Zoom meeting. We aim to have up to 1,000 friends present in Yearly Meeting sessions online.

Can I attend Yearly Meeting in person?

  • Yes, Yearly Meeting 2022 is a blended meeting. Some Friends will be able to join the Yearly Meeting sessions (27-30 May) in person at Friends House. Please be aware that the preparation sessions running from 21-26 May will all be held online.
  • You will need to register for a place regardless of whether you plan to attend online or in person.

Will accommodation be provided?

  • No, if you plan to attend Yearly Meeting in person, you will need to arrange your own accommodation.
  • This year, the 'Hospitality scheme' to stay with London Friends will not be organised, due to the Covid-19 pandemic.
  • If financial help is needed to support accommodation costs, please speak to Friends in your local or area meeting or your worshipping community. They may be able to help. If they can't, you can ask for financial support from the Yearly Meeting bursary fund.

Can I attend Yearly Meeting online?

  • Yes, Yearly Meeting 2022 is a blended meeting. A large number of Friends will be able to join the Yearly Meeting online - both preparation sessions and Yearly Meeting sessions will be hosted as online Zoom meetings.
  • You will need to register for a place regardless of whether you plan to attend online or in person.

What happens if a preparation event is full?

  • If you try to book for an online event that is fully booked, you will be placed on a waiting list. As soon as a place becomes available, you will be booked for the event and notified.

What happens if I am unable to attend an event I have booked?

  • If you are unable to attend, please cancel your place so that it can be offered to someone else. While this is automated, the earlier you cancel the easier it is for those who may be able to take your place.

Support and help

I want to receive support at Yearly Meeting, who can I speak with?

  • Pastoral Care and Yearly Meeting Elders are available to support Friends at Yearly Meeting, whether you plan to attend online or in person. Pastoral Care offers support for Friends who may need emotional, social or spiritual support. Yearly Meeting Elders offer prayerful support and oversight in Yearly Meeting sessions, with drop-in time following each session.
  • For online support, please log into Sched, and navigate to the 'help' window.
  • For in-person support, visit the Pastoral Care desk in Friends House.

Where can I receive technical help?

Will there be someone to help me online?

  • In all Yearly Meeting sessions there will be support staff to help Friends with technical problems. Yearly Meeting Elders will also offer prayerful support and oversight, and the Pastoral Care group will be present for Friends at a dedicated time each day. Your meeting may also be able to offer support and technical help.

Who can I contact about accessibility?

  • Please email our Yearly Meeting team at: ym@quaker.org.uk for any accessibility requirements.

Will Yearly Meeting sessions be accessible?

  • Speech to text and closed captions are available at every Yearly Meeting session. Speech to text is also available as a live transcript. Our meetings will be held on Zoom. Closed captions are accessed on Zoom by a closed caption button, which will be available to participants on the day.

I'm unhappy with someone's behaviour

  • 'Our Community Agreement' sets out how we will look after each other as part of an online gathering. Behaviour such as bullying, harassment and verbal abuse is not acceptable and will not be tolerated. The document 'Policy and Procedures on bullying harassment and verbal abuse' sets out how we will respond to and address these actions and/or behaviours, at both live and virtual events, and any issues arising on social media sites.

    Any reports around bullying, harassment and/or verbal abuse can be made both during the event and after the event. Where possible try to resolve the conflict through informal means. However, if this is not possible you should initially approach Yearly Meeting Elders with your concern.

Registration & Bookings

Do I need to register?

  • Yes. All participants at Yearly Meeting need to register for a place in advance, whether you plan to attend online or in person.

When is the registration deadline?

  • Registration will open in early February 2022. Registrations for the Youth, Children & Families programmes close on 14 March 2022.

What information is required to register?

  • You will be asked for your contact details, information about your meeting, and your age. We will also ask if you have any accessibility needs or requirements which we will need to be aware of to help you participate in Yearly Meeting.

Who can come to Yearly Meeting?

  • Yearly Meeting is open to all Quakers throughout Britain - members and attenders, adults and children. Friends from overseas are welcome to attend, but please indicate in your registration form whether or you are a representative of your YM or attending in a personal capacity. When you register, we will collect information about your meeting or worshipping community.

How do children register?

  • Children can be registered online, use the main registration link and choose the appropriate form.

    Participants age 14 and over may, if they wish, attend events and sessions outside the Youth, Children & Families programmes. If they plan to attend these events and sessions independently from an adult, they will need to complete the main Yearly Meeting registration form.

    Participants under age 14 years may only attend events and sessions (in person) outside the Youth, Children & Families programmes if accompanied by a responsible adult who is registered for Yearly Meeting.

What do you do with my data?

  • In order to run Yearly Meeting we will need to add your details to our contacts database and to third party suppliers we are using to assist with running this event, including Sched.com and Mailchimp. If you are already on our database we will update our records based on what you have entered on the registration form. If you are not already on our database we will only hold your details for the purpose of organising this event. In this case, after the event, we will remove your details. We recommend you read the Sched.com privacy policy (https://sched.com/privacy/), the Mailchimp privacy policy (https://mailchimp.com/legal/privacy/) and the Zoom privacy statement (https://zoom.us/privacy). Zoom will be used for the online elements of Yearly Meeting.

    If you would like to speak to our team about data protection, please email ym@quaker.org.uk.

Contact the Yearly Meeting team

Contact the Yearly Meeting support team

  • Email: ym@quaker.org.uk
  • Telephone: 020 7663 1040

General help and enquiries

Please make sure to read through our Frequently Asked Questions section. If you still need assistance and support, please contact our Yearly Meeting team.