Britain Yearly Meeting is the charitable organisation which supports and works on behalf of all Quakers in Britain. Our full address is Britain Yearly Meeting of the Religious Society of Friends (Quakers), Friends House, 173 Euston Road, London NW1 2BJ and our charity number is: 1127633.

We act as data controller when we collect personal data from our members, volunteers, staff and other stakeholders.

We collect this data in the legitimate interests of supporting our work, and for some types of data collection for the performance of a contract. We will also ask for consent for data processing where appropriate. When we ask for personal data we will inform you of how we intend to manage it and what measures we will take to ensure its security.

What we do and your rights

    How we collect data

    Britain Yearly Meeting collects personal data through:

    • Enquiry forms
    • Contact forms
    • Job application forms
    • Event booking forms
    • Surveys
    • Membership database

    We will ensure that all personal information supplied is held in accordance with EU General Data Protection Regulation and UK Data Protection legislation.

    Why we collect data

    We collect this data to carry out administration in support of Quakers in Britain, to do work on behalf of Quakers in Britain, to offer services and events to Quakers and to the wider public.

    Processing and consent

    When we ask for personal data we will outline how we will use and manage it and, where appropriate, ask for your consent to do so.

    We will not use this personal data for other purposes without asking your permission. We will not keep this information for longer than necessary. We will not use third parties to process your data without taking reasonable steps to ensure they comply with UK Data Protection legislation and EU General Data Protection Regulation.

    We will never sell your data to third parties.

    Data location and security

    Personal data is collected and stored securely subject to appropriate security measures and is protected against misuse.

    Your personal data is held in electronic and paper form as appropriate. Electronic data is held on secure servers operated by the Britain Yearly Meeting and in some circumstances, on servers owned by third party contractors. We ensure that any third party contractors we use comply with the UK Data Protection legislation and EU General Data Protection Regulation. Data in paper form is held securely and destroyed securely.

    Cookies

    Cookies are text files stored on your computer, and accessible only to the websites which create them.

    Our website may from time to time use cookies and log files:

    • for statistical analysis
    • to understand user behaviour
    • to administer the site
    • to tailor the information presented to a user based on their preferences,
    • and to improve the user experience.

    Any information gathered by our use of cookies is compiled on an aggregate, anonymous basis.

    Most web browsers automatically accept cookies. You may delete, or disable cookies by following the instructions at http://www.allaboutcookies.org/manage-cookies/. Please note that you may not be able to take full advantage of a website if you disable cookies. Our website uses cookies to keep you logged in, so disabling cookies may impair your experience of the service.

    Further information about cookies can be found on the Interactive Advertising Bureau's website www.allaboutcookies.org.

    Social media

    If you share our content through social media, for example by liking us on Facebook, following or tweeting about us on Twitter, or giving us a '+1' via Google Plus, those social networks will record that you have done so. They may set a cookie for this purpose.

    In some cases, where a page on our website includes content from a social network, such as a Twitter feed, or Facebook comments box, those services may set a cookie even where you do not click a button. As is the case for all cookies, we cannot access those set by social networks. Social networks cannot access cookies we set ourselves.

    Log files

    Our systems automatically gather some anonymous information about visitors, including IP addresses, browser type, language, and the times and dates of webpage visits. The data collected does not include personally identifiable information. It is used, as described above, for statistical analysis, to understand user behaviour, and to administer the site.

    Google Analytics

    Our website uses Google Analytics, a web analytics service provided by Google, Inc. ("Google"). The information generated by the cookie about your use of our website (including your IP address) will be transmitted to and stored by Google on servers in the United States. Google will use this information for the purpose of evaluating your use of our website, compiling reports on website activity for website operators and providing other services relating to website activity and internet usage. Google may also transfer this information to third parties where required to do so by law, or where such third parties process the information on Google's behalf. Google will not associate your IP address with any other data held by Google. Further information about Google's privacy policy may be obtained from http://www.google.com/privacy.html.

    Any changes we may make to our privacy notice in the future will be posted on this page and, where appropriate, notified to you by email.

    External links

    The Britain Yearly Meeting website contains links to websites operated by third parties under different privacy policies. Should you choose one of those links, you will be leaving the Britain Yearly Meeting site and this privacy notice will no longer apply.

    Changes to this notice

    We will review and update this notice in line with best practice and changes in legislation. We will always have an up-to-date version of the notice on this page or clearly signpost its location on the site under 'Privacy'.

    Your rights over your data

    If you have any queries, please in the first instance, contact BYM Data Protection Group: datasafety@quaker.org.uk or Enquiries on 020 7663 1000.

    Should you wish to make a subject access request to view your personal data held by us, please contact BYM Data Protection Group: datasafety@quaker.org.uk or Enquiries on 020 7663 1000.

    Should you wish to withdraw permission for use of your data or to update the data we hold for you, please contact BYM Data Protection Group: datasafety@quaker.org.uk or Enquiries on 020 7663 1000.

    Last updated on 18 May 2018

    Contact us

    Data Protection Group
    datasafety@quaker.org.uk
    020 7663 1000