Documents available to help meetings comply with the General Data Protection Regulation (and others) are listed below.
The Guidance for Meetings booklet is being updated. If you would like a print-out of the current guidance booklet, please contact the Data Protection Group (see at the bottom of the page).
The Information Commissioner's Office has an advice line for small organisations on 0303 123 1113 (select option 4). Staff will answer questions on data protection law including GDPR.
- Guide to GDPR 2018 (PDF) Revised March 2018
- Guide to data audit 2018 (PDF)
- Blank data audit template (Word)
- Text of talk given by Lisa McQuillan (member of Data Protection Group at Friends House) at Yearly Meeting 2018 'GDPR for meetings' (Word)
- Template data consent form (Word) for local and area meetings to adapt for their own use (designed to comply with GDPR)
- Information sheet on the Britain Yearly Meeting's contact database. Please contact the Data Protection Group (see below) for a copy.
- Area meetings not registered with the Charity Commission and the Office of the Scottish Charity Regulator are covered by Britain Yearly Meeting's original registration with the Information Commissioner's Office. Each year we ask area meetings to complete the current compliance form (Word). See below to access guidance on whether area meetings registered with the Charity Commission and the Office of the Scottish Charity Regulator need to register.
- When you email more than one person you can reveal personal information - their email addresses. Here is a guidance note about being considerate of Friends when emailing (Word).
- For information on how to improve the cyber security of your meeting see the Cyber Security: Small Charity Guide at www.ncsc.gov.uk/charity
Find a meeting
Britain Yearly Meeting lists details of Quaker meetings on its website. Contact details listed on the 'Find a meeting' page are considered public information. Yearly Meeting staff and others may give these to an enquirer without asking further permission.
Area meetings registered with the Charity Commission and Office of the Scottish Charity Regulator
Area meetings that are already registered charities should consider whether they need to register with the Information Commissioner's Office.
- A guidance note (Word) about who needs to register with the Information Commissioner's Office.
- There is useful information on the Information Commissioner's Office website (offsite link).