All parts of Britain Yearly Meeting must follow its policies on information security and data protection which Meeting for Sufferings Committee agreed on behalf of Meeting for Sufferings in July 2003.

This page details the various assistance the Data Safety Group at Friends House can give Friends to do this.

Resource

Data safety and information security: guidance for meetings

This booklet (updated in 2014) has guidance for meetings and committees on data safety and information security, including policies and compliance, frequently asked questions, sample forms and examples

Other documents available

Please note: the General Data Protection Regulation is expected to come into force in May 2018. Information is not included in the Guidance for Meetings booklet (featured resource, above). Documents available to help Meetings comply with this Regulation (and others) are listed below.

  • GDPR advice for area meetings (word) including guidance on compiling a data consent form
  • Template data consent form (word) for local and area meetings to adapt for their own use (designed to comply with the GDPR)
  • Information sheet on the FH contact database. Please contact the Data Safety Group (contact details below) for a copy.

Book of Meetings

Britain Yearly Meeting publishes the Book of Meetings annually. Contact details published in the Book of Meetings are considered public information. Yearly Meeting staff and others may give these to an enquirer without asking further permission.

Area meetings registered with the Charity Commission and Office of the Scottish Charity Regulator (OSCR)

Area meetings which are already registered charities should consider whether the need to register with the Information Commissioner's Office.

Contact us

Helen Griffith
Data Safety Group
020 7663 1161
datasafety@quaker.org.uk